*Note: orange text indicates instructions for you
[Insert your name and address or
put this letter on your letterhead]
[Insert debtor name]
[Insert debtor address]
[Insert debtor email if known]
[Insert date]
Dear [insert debtor name],
I am writing to you in relation to the debt of $[insert amount] that you owe to [me / insert business name]. The debt relates to [insert description, such as Invoice ABC or the amounts set out in the attached Invoice Summary].
The debt is overdue.
I require payment to be made within 7 days of the date of this letter. You can make payment using the account details on the Invoice or by contacting me to obtain account details for an EFT payment. [Amend this paragraph to reflect your payment preference. For example, you may wish to include your account details in this paragraph.]
If payment is not made within 7 days in response to this letter, I will assume that you have no intention of making payment and I will take steps to commence court proceedings to recover the debt. I trust that will not be necessary, however, please note that if proceedings do need to be commenced the claim will include the principal amount of debt stated above plus interest, court filing fees, and solicitor fees. Additionally, a copy of this letter will be included as evidence of my requests and your failure to make payment of the debt.
Yours faithfully,
[insert your name and if applicable, job title]